Electronic Invoice at Sonae

The Electronic Invoice project at Sonae automated the process for treating invoices received by suppliers. For larger suppliers, who already sent their invoices electronically, integration services are used to automatically add them into Sonae's systems. For others, a new process was implemented.

The Challenge

The invoices from suppliers that do not have the infrastructure to send them electronically would be scanned internally at Sonae and then should follow the same path of those received electronically, using integration services to carry information between the different systems that manipulate them.

The Solution

Tlantic was selected to develop the integration mechanisms necessary to ensure that the electronic invoices arrived safely at their destinations. For this, the project involved the integration of 4 different systems:

• SAP FI: Final destination for all service invoices.
  
• Oracle Retail (RMS): Destination for all invoices related to products purchase.
  
• InvoiceHandler: System in which paper invoices are scanned and where monitoring and routing are done based on their content.
  
• IXOS: System where copies of the invoices are stored.

Invoices, electonically or manually received, are treated by InvoiceHandler where they receive a destination tag (SAP or Oracle Retail) and are sent to the Service BUS developed by Tlantic.

In the Service BUS, one copy is sent to IXOS for storage e a second copy goes to its final destination according to its type. All flows, controls and monitoring procedures were designed and developed by Tlantic to guarantee that all documents are safely delivered.